Tuesday, February 23, 2010

The ABC of CD

From time to time you might be asked by another department or third party for copies of content you have stored using Treeno. For example title companies use it to distribute closing documents electronically to their clients, some clients use it to archive documents, others have used it for legal discovery and audits. With Treeno Software you are able to burn the info needed by the lawyers or auditors and can provide them the CD/DVD. To do this Treeno provides the option to make an ISO file to be burned to CD. Here are a few simple steps to accomplish this.
1. Login to Treeno.
2. Search for the files you desire to zip.
3. Click on the CD image in the upper right.

4. A message “ISO files will be placed in your personal inbox.
Creating the CD's may take a couple hours depending on the amount of data requested.
ISO files will be prefixed with 4 digit year, 2 digit month, 2 digit day, then a 24 hour timestamp and have the extension .iso.
An example filename would be like 20070101080023disk_1.iso.
Large files will download at the max speed of your internet connection.” will appear on your screen.
5. Go to your personal inbox in Treeno and you will see the file as described above with the extension

ISO files are actually images of complete CDs compiled as one whole image file (*.iso. ISO images can be loaded into several different CD/DVD recording software packages to create CDs or DVDs.
ISO Recorder is a Windows XP freeware utility that uses native Windows XP functions to write images to a CD. You can download this utility from the author's Web page. When the program is installed, it is automatically associated with the ISO file extension in Windows Explorer. For more information about this utility, visit the author's Web page at http://isorecorder.alexfeinman.com/isorecorder.htm
Steps to create a CD if you have installed ISO Recorder Power Toy:
1. Save the ISO CD or DVD image to a folder on your computer.
2. Insert a blank CD or DVD in your CD-RW drive.
3. Start Windows Explorer.
4. Locate the ISO file, right-click the file name, and then click Copy image to CD to open the ISO Recorder Wizard.

5. Follow the steps in the wizard to write the image to the CD.

To create a CD from other third party software please see the instructions that came with that software.

Start organizing your paperless office today. Contact us!

Fred Abaroa

Tuesday, February 16, 2010

Clients Are What Make A Business Successful

Clients are what make a business successful. At Treeno Software we think our clients are the best and sometimes very unique. This article is about one of those unique clients, the Township of The Archipelago. The Township is situated on Georgian Bay and encompasses a large portion of the 30000 Islands. The distance from the south end of the south area to the north end of the north area is approximately 60 miles and the two are separated by Carling Township, whose southern boundary touches Parry Island in front of Parry Sound. The total land area of the Township of The Archipelago is approximately 85,000 hectares (Metropolitan Toronto for comparison purposes is about 60,000 hectares) and the many bays, rivers, lakes and water channels which constitute such an important part of the Township, cover an area about three times that size. Much of the land area is undeveloped and a large part is Crown Land. In the south, 83percent of the mainland and 70 percent of the islands remain in the public domain and in the north, 96 percent of the mainland and 50 percent of the islands.
In a number of ways, the Township of The Archipelago represents a departure from traditional forms of local government in Ontario, but its establishment has provided an opportunity for many people who have a long connection with the area to make a constructive contribution to its development.

The general goal of the Official Plan of The Township of The Archipelago is to preserve the unique and high quality of the natural environment which leads to a recreational experience that is both relaxing and aesthetically appealing to property owners and visitors who use the area, and is designed to make both property owners and visitors realize that they share equally in the responsibility of attaining this goal.

The first settlers in the area of The Archipelago were interested in fur trading, lumbering and commercial fishing. Once these resources were substantially exhausted there was little remaining from which to make a living since agriculture was not practical and communications were poor.

During the latter part of the 19th Century sportsmen began to hear about the excellent fishing and hunting in the area and gradually a few camps and lodges were built. Generally these buildings were of simple wooden construction. There was almost no building of cottages during this period except on the islands in the vicinity of Pointe au Baril Station. The South Channel from Rose Point to Sans Souci was entirely wild and in the Sans Souci and Woods Bay Neighbourhoods there were almost no cottages. The principal recreations were fishing, hunting and enjoyment of the natural wild beauty of the area by camping and boating.

After 1900, with the coming of improved railway and steamship services, more cottages were built in the Pointe au Baril Neighbourhood and a number were built in the Sans Souci and Woods Bay Neighbourhoods. The pace of construction was relatively slow on comparatively large acreages. The cottages were constructed of local lumber and were for the most part simple in design and suitable for an informal lifestyle. The cottages varied in size but many were small. A substantial number of cottagers were Americans. All construction stopped during the First World War and did not resume until the 1930's and even then development was rather slow. After the Second World War, with the development of the reliable high speed outboard motor and the extensive improvement of provincial highways, the rate of cottage development greatly increased. Around the turn of the 20th century Crown land in the Archipelago could be purchased from the Province at $10.00 per acre. There was no limit as to the number of acres one could acquire, and there were no conditions as to building or the purpose of the purchase. In due course the amount of Crown land which could be acquired by one person was limited to one island, and a condition requiring that a cottage be constructed on the property was imposed.

Travel by boat in The Archipelago is the most common type of transportation. In addition to being a necessity, boating in a natural environment setting is also the major recreational pursuit.

The Archipelago is a showcase for the Precambrian Shield, having an area of rocky shores, islands, shoals, varying depths of water, large clean inland lakes and a vast amount of undeveloped and inaccessible land. The land, where soil exists, is heavily treed by mixed forests with a moderately broken topography all of which results in one of the most beautiful areas of the Province.

This land, however, can be considered extremely fragile with respect to its ability to withstand development. The shallow soils or barren rock provide little buffer from nutrient loading to the numerous waterbodies. Because this constraint upon development is so severe, it becomes a major consideration for the Township, notwithstanding the Provincial government's jurisdiction over the environment.

The Office of the Township of The Archipelago with it 20-25 employees is charged with carrying out the official plan, found at the township website. It is a joy and a pleasure to work with them. I hope to have my Kayak out there someday.

Contact us today!

Fred Abaroa

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Tuesday, February 9, 2010

Case Study: Title Companies

Accurate Title has been providing real estate closing and title services to lenders, buyers, sellers and realtors throughout New Hampshire, Massachusetts and Maine since 1984. The company began to feel the pressure of increased customer demand for immediate access to business-critical information.

“We obtain closing documents from lenders around the country; prepare them for the closing to meet individual guidelines, we search titles, research mortgages, taxes--all the specifics to do with a piece of property,” said Susan Contos, general manager of Accurate Title. “Essentially, the problem was paper overload. With each purchase transaction of real estate that we handle, 100-250 pieces of paper are generated and stored in our office. We were trying to keep two year’s files on site and 10 years off site.” Literally overwhelmed with active and archival files, Accurate Title needed to find a better way to manage its documents and to better serve its clients.

Staff acceptance was another priority. Not everyone in the company was anxious to implement an unfamiliar technological solution. New systems typically spell disruption, exhaustive training efforts, and ultimately lost productivity due to slow ramp up time. In order to ensure company-wide acceptance, whatever solution Accurate Title chose needed to allow them to continue to work within existing closing software applications and it needed to be easy to learn and use.

The staff at Accurate Title became intrigued by the Treeno system because it could easily integrate with the company’s existing business document closing application and other line of business tools. Changing the way that the NH-based company was accustomed to working was not an option.

Accurate Title implemented the TreenoGCM system in May 2004, and the initial implementation took only two days, which including training. “Our content/document management system is highly secure and extremely feature rich and it's completely Web-based, there's no client software to install on each desktop, and when we add new features, the software gets immediately updated,” said Will Thibodeau, CTO of Treeno. To minimize the internal learning-curve of a new system, Accurate Title appointed a staff member as the liaison between Treeno and the company’s internal workgroups, which quickly improved communication and streamlined the implementation process. “We communicated with Treeno on a day-to-day basis during the implementation, and within 24-hours, the system was almost completely functional,” Contos said. “It’s an easy system to use and Treeno worked very hard to integrate the system into our existing way of doing business. They did not try to change the way in which we were accustomed to working which was a huge factor in our decision to partner with them on this project.”

Today, Accurate Title employees and customers are reaping the rewards of TreenoGCM in a variety of tangible ways. Contos has seen a marked improvement in workflow since the Treeno implementation. Internal processes that once required hours and literally hundreds of pieces of paper are now reduced to a handful of easy steps. Additionally, Accurate Title’s new-found ability to access company files from anywhere and at any time has enabled the company to expand its business. Since deploying Treeno, Accurate Title has opened branch offices in Portsmouth and Meredith, NH, and access to information is instantly available to team members and clients located in remote locations. “With our new system in place, we can process important files and email them versus mailing or delivering them which is a tremendous operational efficiency improvement,” Contos said. Accurate Title gives clients the option of receiving a digital copy of their file, rather than leaving the office carrying pounds of paper. “We will continually find new and productive ways to utilize the Treeno system,” Contos said. “I feel as though it has made us much more efficient and technologically innovative. We are ahead of the curve with content and document management. The implementation was very quick, the internal training effort was minimal and the integration with our existing applications was seamless. Now we can focus on extending its benefits.”

Could you use the same solution? Contact us today!

Fred Abaroa

Tuesday, February 2, 2010

30 Years of Wishing fo the Paperless Office

It had been several hours since I had seen the light of day. My final computer science project was now complete on a stack of nearly 1000 cards. I just needed to keep them safe and orderly until I could reach the system administrator and turn it in. Not fifty feet from the door I was bump, the stack went to the floor, the precious rubber band broke and cards went flying down the hall. It would take hours to gather and put the cards back in order. When will we live in a paperless world?

30+ years later, welcome to my paperless office. Gone is that stack of cards, now I can type directly into my computer. I can drag and drop my content directly into my content management system. I’ve cleared a whole office of file cabinets. I now have control over all my documents and file types including scanned files, Microsoft Office documents, emails, faxes, as well as rich media files such as video and audio files. I can retrieve or view them from any internet device. I can easily create workflows, increasing efficiency and reporting capabilities.

2010 is a great year for content management and this blog will give you case studies, tips & tricks, advice and will take you into the secret life of Treeno Software, a proven leader in enterprise content management (ECM).

Need a solution? These industries are already in love with Treeno:
• Energy
• Financial Services
• Healthcare
• Higher Education
• Insurance
• Legal
• Government
• K-12 School Districts
• Manufacturing
• Real Estate

Contact us today!

Fred Abaroa